Each Delegation is required to appoint a Delegation Secretary responsible for accommodation. Each Delegation Secretary is required to indicate the Delegation’s accommodation requirements to the National Secretariat by July 31, 2009 using the form provided in the Aide Memoire on Administrative Arrangements at Appendix 1- List of Delegates.

In order to secure accommodation at the Hotels, the Delegation Secretary will be required to confirm their reservations by September 15, 2009, and to indicate the method of payment for hotel expenses, as well as the arrival and departure dates of each Delegation member.

Detailed information on accommodation at the Official Hotels is contained in the Aide Memoire on Administrative Arrangements which can be accessed on the secured website: https://comsharex.commonwealth.int/CGOHM2009Docs. Delegations without passwords to this site are asked to contact the Commonwealth Secretariat.

All queries and requests regarding accommodation at the Official Hotels should be made directly to Ms. Meera Ramesar at meera.ramesar@opm.gov.tt.

OTHER HOTELS

Accommodation for other delegates and participants of the CHOGM 2009 is provided on two cruise ships and at land-based hotels. 

Delegates and participants of the CHOGM 2009 who require accommodation on the cruise ships are invited to visit www.chogm2009.org/cruise.htm for further information.

Delegates and participants of the CHOGM 2009 who require land-based accommodation should book directly with the hotels. Further information of land-based hotels is available at www.gotrinidadandtobago.com. Hotel check-in and check-out times vary.  Delegates requiring accommodation before the normal check-in time should reserve accommodation from the day before arrival if they need immediate access to their rooms.  Delegates are also advised that if late check-out is required on the day of departure, ‘late check-out’ charges may apply.